What we’ve done in Event Safety

HealthFest, April 2016

This was the first staging of HealthFest by the National Dairy Council. We worked with them to bring the idea to life for 4,000 secondary school students in Citywest.

We've worked with the National Dairy Council for many years now. We work with them on the activity at the National Ploughing Championships every year, the National Milk Awards, their activity at Taste of Dublin as well as a wide variety of smaller, regional events around the country.

This was their first time staging HealthFest and we enjoyed helping them realise the vision for the event. It was held out in Citywest. There aren't too many venues that can cater for numbers of this size. 

It went really well and we all met again within a week of the event to plan for next year's event. 

What we did

This was a brand new event and we worked closely with Tara and the team in the NDC to make it happen. We advised on pretty much every element and took the lead on many of them. The event was a great success.

  • Event Design
    • Concept creation and development
    • Supplier and prop sourcing
    • Stage design & production
    • Impact maximisation
  • Event Planning & Management
    • Production of Event Management Plan
    • Staff and supplier briefings
    • Sponsor liaison
    • Event management on the day
    • Programming
  • Event Safety
    • Provision of Safety Officer
    • Regular site visits in advance of event
    • Coordination of crowd management
    • Provision of full Transport Management Team
  • Contractors & Suppliers
    • Compilation of supplier paperwork file
    • Oversight of site-build contractor activity
    • Liaison with contractors
  • Post-event
    • Production of Post-Event Report (PER)
    • Continued liaison with client
    • Attendance at post-event meetings
    • Sponsor feedback

The general gist of it

  • 4,000 students
  • 1 large circular stage
  • 1 huge zumba class
  • multiple informative talks
  • cows to milk
  • schools from all around Ireland
  • 1 large transportation hub
  • resoundingly positive feedback

Why we loved this one

We've been working with the NDC for many years now and always enjoy their events. The team in the NDC are extremely dedicated and their love for what they do mirrors our own.

It was great to be part of bringing a new concept to life, especially one that worked so well and saw 4,000 students and teachers enjoy the day. 

On another level we genuinely enjoy spending time with the nice folks in the NDC so this was an enjoyable event for us on multiple levels. 

Some of the challenges

The Citywest space is vast. HealthFest proved challenging to make work in a space so vast.

We needed a venue that large to safely and effectively accommodate the 4,000 people coming along, but it made it difficult to design and programme the venue, to a degree. 

It was a solid challenge and we feel we met it. The client feels we met it too, which is what's important. 

happy client says

'Cuckoo Events were responsible for the event management of HealthFest, a health-focused event event for 4,000 Transition Year students and their teachers.

Cuckoo achieved a difficult balance, ensuring that the health & safety of all attendees was a priority, while providing a fun-filled, informative day out for the students with lots of engaging activities.

The event was a great success, in no small part thanks to the Cuckoo Team and particularly Elaine. The continuous communication in the run up to the event was invaluable and Cuckoo were always on hand to help with any last minute queries or requests.'

Tara Regan, Programme Manager, National Dairy Council